Data Administrator (Part-time)

About the role

The Data Administrator will join a multidisciplinary team delivering an under‑18 substance‑use service in Sheffield. Working in a charitable environment, you will ensure data is accurately captured, managed and reported to support frontline services and enhance the service’s online presence.

Key responsibilities

• Process correspondence and perform routine data entry.
• Take minutes at partnership, team and other meetings.
• Maintain and update internal databases, ensuring timely and accurate information.
• Lead database development and management to meet user and service requirements.
• Support day‑to‑day office operations, including visitor management, phone handling and rota coordination.
• Liaise with central teams and contractors for facilities and health‑and‑safety compliance.
• Prepare statistical data and reports for management.
• Input, check and validate data on national information systems (PHE, NDTMS, CRIIS).
• Help transform the service’s social‑media presence and create engaging content.

Required profile

• Experience in data entry and database management within a health or social‑care setting.
• Familiarity with national health information systems such as PHE, NDTMS and CRIIS.
• Ability to produce accurate statistical reports.
• Comfort working in a multidisciplinary team and handling confidential information.
• Interest in supporting social‑media initiatives to reach children and young people.

Required skills

• Database management
• Data entry
• Statistical reporting
• Use of PHE system
• Use of NDTMS system
• Use of CRIIS system
• Social‑media content creation

What we offer

• Part‑time permanent contract (30 hours per week, pro‑rated salary).
• Opportunity to make a tangible impact in a charitable health service.
• Supportive team environment with professional development opportunities.