Executive Support Specialist

About the role

We are looking for a proactive Remote Executive Support Specialist to provide high‑level administrative assistance to senior leadership. In this fully remote position you will keep executives organized, manage their calendars, arrange travel, and handle confidential information with professionalism.

Key responsibilities

• Manage executive calendars, schedule meetings, and coordinate complex travel itineraries.
• Prepare, edit, and proofread correspondence, reports, presentations, and other business documents.
• Serve as primary point of contact for internal and external stakeholders, handling enquiries discreetly.
• Organise executive meetings, company events, and conferences, including agenda preparation and minute‑taking.
• Assist with special projects, expense reporting, invoice processing, and basic financial administration.
• Anticipate executive needs and proactively resolve issues to ensure smooth workflow.

Required profile

• Proven experience in a senior administrative role such as Executive Assistant, Personal Assistant, or Office Manager.
• Exceptional organisational, planning, and time‑management abilities.
• Strong written and verbal communication skills with meticulous attention to detail.
• Ability to maintain confidentiality and exercise discretion.
• Self‑motivated problem‑solver capable of working independently.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint

What we offer

• Competitive salary with career growth opportunities.
• Comprehensive medical, dental, and vision insurance.
• Paid time off, company holidays, and wellness benefits.
• Paid training and ongoing professional development.
• Supportive, collaborative team environment.