Office Manager – On‑site in London

About the role

We are looking for an Office Manager to provide administrative and executive support to our London office. The role includes managing day‑to‑day office operations, procurement, vendor relationships, HR recruiting assistance and coordination of marketing and corporate events.

Key responsibilities

• Provide administrative support to management, including expense recording, check requests and registration.
• Handle general office duties: reception, document control, calls, mailing, shipping, filing and copying.
• Manage procurement of office supplies, equipment and furniture; monitor stock levels.
• Maintain contracts with clients, providers and vendors and oversee renewal processes.
• Support HR activities: university outreach, candidate meetings, HR database updates, onboarding of new hires.
• Organise meetings, seminars and yearly corporate events, including venue booking, catering and logistics.
• Assist the R&D team with recording technical notes and support social action initiatives.

Profile

• Fluent in Spanish and English.
• Proven experience in office administration (Level 3 equivalent) and a graduate degree in Business Administration, Management, Hospitality, International Trade, Accounting, Finance, Economics, Languages, Communications, Journalism, HR, Tourism or related fields.
• Strong verbal and written communication, negotiation and organizational skills.
• Excellent attention to detail, ability to multitask, self‑starter attitude and professional handling of confidential information.

Required skills

• Office administration and document control.
• Procurement and vendor management.
• HR recruiting support and onboarding processes.
• Event planning and coordination.