Receptionist & Facilities Coordinator – London Office

About the role

We are seeking a proactive and polished Receptionist & Facilities Coordinator to be the first point of contact for our London office. In this front‑of‑house and back‑of‑house role you will ensure a welcoming experience for visitors while keeping the workplace running smoothly.

Key responsibilities

• Greet visitors, manage the switchboard and coordinate meeting rooms, including set‑up, refreshments and video‑conference support.
• Act as the primary contact for all facilities matters, overseeing office maintenance, security, supplies and kitchen provisions.
• Manage supplier relationships, raise purchase orders and coordinate payments.
• Support administrative tasks such as travel bookings, post handling, internal contact lists and onboarding of new starters.
• Conduct monthly fire‑safety checks, maintain first‑aid supplies and manage access control systems.

Required profile

• Friendly, professional and confident with strong interpersonal skills.
• Highly organised, able to prioritise and multitask in a busy environment.
• Proactive, solutions‑focused with a can‑do attitude.
• Excellent communication and telephone etiquette.
• Experience in a corporate or hospitality setting is desirable but not essential.

Required skills

• Microsoft Office proficiency.

What we offer

• Visible, central role within a dynamic organisation.
• Varied, fast‑paced work where no two days are the same.
• Opportunities to develop a career in office management and operations.