School Office Administrator & Co-Registrar

About the role

An independent preparatory school in West London is looking for a professional, organised, and approachable School Office Administrator & Co‑Registrar. You will support the smooth day‑to‑day running of the school office and play a key role in the admissions process for Reception pupils.

Key responsibilities

• Provide administrative support to ensure the smooth operation of the School Office.
• Act as the first point of contact for pupils, parents, staff and visitors, handling enquiries in person, by phone, email and video.
• Manage incoming calls, redirect queries, and take accurate messages.
• Oversee and maintain the school’s Management Information System (iSAMS), including attendance, pupil records, reporting cycles and data accuracy.
• Update school calendars and coordinate communications such as weekly parent mailings.
• Support whole‑school events including photographs, vaccinations and uniform fittings.
• Prepare correspondence and maintain confidential records to a high standard.
• Manage Reception admissions: organise open mornings, coordinate interview schedules, prepare offer letters, handle documentation and liaise with feeder nurseries and previous schools.
• Assist with onboarding of new pupils and communicate with incoming parents.
• Provide First Aid support when required and undertake additional administrative tasks as needed.

Required profile

• Previous school administrative experience within an education setting.
• Excellent communication and interpersonal skills with a warm, approachable manner.
• Strong organisational abilities and the capacity to manage multiple tasks and deadlines.
• High level of discretion, professionalism and attention to detail.
• Ability to remain calm under pressure and handle sensitive situations effectively.

Required skills

• Proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint).
• Experience using school management systems, specifically iSAMS.

What we offer

• Contributory pension (5% employee / 6% employer).
• Term‑time only contract (34 weeks + 5 inset days and 14 additional days).
• Employee Assistance Programme.
• Subsidised lunch.