Administration Coordinator – VP Sales Support

About the role

We are looking for an Administration Coordinator to provide high‑level personal assistance to the Vice President of Sales and ensure the smooth operation of our London regional office. The role is based in Central London and involves supporting senior management in a fast‑moving aviation environment.

Key responsibilities

• Manage and coordinate the VP Sales calendar, including travel arrangements and meeting scheduling.
• Handle email correspondence and prepare materials for key meetings and communications.
• Respond to customer care issues via email and resolve internal queries promptly.
• Produce business documentation such as reports, presentations and spreadsheets.
• Follow up with other departments to ensure requests are completed and activities are aligned.
• Assist HR with organising inductions and onboarding for new staff.
• Foster a positive team environment by celebrating successes and encouraging collaboration.

Required profile

• Proven administrative or PA experience supporting senior managers.
• Excellent verbal and written communication skills.
• Highly organised with the ability to work under pressure in a changing environment.
• Legal right to live and work in the United Kingdom.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Access
• Microsoft PowerPoint
• Microsoft Outlook