Administration Officer – Global Safety & Security Access

About the role

The Administration Officer supports the Global Safety, Security and Access (GSSA) team by handling financial administration, procurement, and training coordination. The role ensures accurate billing, cost recovery, and smooth delivery of training and security services worldwide.

Key responsibilities

• Manage monthly invoicing, reconciliation and cost recovery for GSSA services and training activities.
• Process invoices, expenses and financial transactions in line with organisational policies.
• Coordinate procurement of GSSA goods and services, including supplier onboarding, purchase requests and contract renewals.
• Provide administrative support for training logistics, participant registration, and certification distribution.
• Maintain accurate records of training attendance, costs, and billing status, and respond to audit queries.

Required profile

• Experience in administration, finance administration or office coordination, including invoice and procurement processing.
• Proven ability to coordinate training events or organisational activities with strong organisational skills.
• Experience working in an international NGO or similar environment is desirable.
• Familiarity with ERP or procurement systems such as ProSave or Unit4 is a plus.

Required skills

• Microsoft Outlook
• Microsoft Excel
• Microsoft Word
• Microsoft Teams
• ProSave (or similar ERP system)
• Unit4 (or similar ERP system)