Administrative Office Assistant (Hybrid) – 12‑month Fixed‑Term

About the role

We are seeking an organised, proactive Administrator to support a global civil, geo‑environmental and structural engineering consultancy. The role is based in Manchester city centre with hybrid working options and is a 12‑month fixed‑term contract.

Key responsibilities

• Generate and prepare various reports.
• Process incoming invoices and prepare outgoing invoice submissions.
• Maintain and update databases and records.
• Arrange and schedule meetings, coordinate catering and logistics.
• Book accommodation and transportation, organise CPD sessions.
• Oversee office equipment maintenance and liaise with external vendors.
• Assist with setting up laptops and workstations and troubleshoot basic IT issues.
• Handle customer enquiries, manage incoming mail and distribution.
• Support preparation of certification maintenance submissions.
• Perform other activities to ensure smooth business operations.

Required profile

• Proven experience in office administration or a related field.
• Excellent attention to detail and accuracy.
• Strong organisational and multitasking abilities.
• Exceptional communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Discretion in handling confidential information.

Required skills

• Microsoft Office Suite
• Google Workspace (Google Suite)
• Database management
• Xero accounting software

What we offer

• Private health insurance and health cash plan.
• Loyalty reward – extra leave day after 2, 5 and 8 years.
• One employer‑supported volunteering day per year.