Administrative Office Assistant (Hybrid, 12‑month Fixed‑Term)

About the role

This 12‑month fixed‑term position supports a global civil, geo‑environmental and structural engineering consultancy based in Manchester. The role is hybrid, allowing you to work both from the modern city‑centre office and remotely.

Key responsibilities

• Generate and prepare a variety of internal reports.
• Process incoming invoices and prepare outgoing invoices for submission.
• Maintain and update databases and records to ensure accuracy.
• Arrange meetings and events, including logistics, catering and venue booking.
• Coordinate accommodation, transportation and CPD session arrangements.
• Oversee office equipment maintenance and liaise with external vendors.
• Provide basic IT support, such as setting up laptops and troubleshooting minor issues.
• Handle customer enquiries, manage incoming mail and ensure timely distribution.
• Assist with compliance documentation and certification submissions.

Required profile

• Proven experience in office administration or a similar role.
• Excellent attention to detail and strong organisational abilities.
• Ability to work independently and collaboratively within a team.
• Discretion in handling confidential and sensitive information.

Required skills

• Microsoft Office Suite
• Google Suite
• Database management
• Xero accounting software

What we offer

• Private health insurance and health cash plan.
• Loyalty reward of an extra leave day after 2, 5 and 8 years of service.
• One employer‑supported volunteering day per year.