Events Coordinator

About the role

We are seeking an Events Coordinator to manage high‑volume investor and corporate roadshows on a fast‑paced trading floor. The role is office‑based, supporting both in‑person and virtual events, and requires meticulous logistical planning and strong stakeholder communication.

Key responsibilities

• Coordinate all logistics for non‑deal roadshows, including travel, accommodation, venues and catering.
• Maintain up‑to‑date scheduling systems and manage last‑minute changes, keeping all parties informed.
• Update internal systems with final attendee details after each event.
• Arrange flight recommendations, hotel bookings, ground transfers, AV requirements, visas and catering for in‑person roadshows.
• Prepare investor profiles and print presentation materials.
• Reconcile expenses following each roadshow.
• Ensure calendar accuracy for virtual roadshows and manage virtual meeting connections.
• Travel to London on an ad‑hoc basis during peak periods.

Required profile

• Previous experience as an Administrative Assistant in a financial services or corporate environment.
• Excellent organisational ability with strong multitasking and prioritisation skills.
• High attention to detail and ability to work calmly under pressure.
• Proactive, independent thinker who follows up without prompting.
• Strong interpersonal skills and a collaborative team approach.

Required skills

• Proficiency with MS Outlook
• Proficiency with MS Word
• Proficiency with MS Excel
• Proficiency with MS PowerPoint
• Proficiency with Zoom