Executive Administrator – Support to Senior Executives

About the role

We are seeking an Executive Administrator to provide high‑level administrative support to Associate and Junior VP level executives across multiple locations. The role is office‑based in Birmingham and offers a dynamic, fast‑paced environment where you will manage a variety of tasks for senior leaders.

Key responsibilities

• Manage complex calendars across multiple time zones and coordinate meeting requests, including video and phone conferences.
• Handle a high volume of incoming calls, take accurate messages, and interact professionally with senior business leaders and clients.
• Arrange domestic and international travel, book conference rooms, and ensure all meeting materials are prepared.
• Perform general administrative duties while maintaining strict confidentiality of sensitive information.
• Support various teams, covering duties as needed to ensure seamless operations.

Required profile

• 1‑2 years of experience in a similar executive support role.
• Proven ability to manage competing, time‑sensitive priorities.
• High attention to detail and dependable work ethic.
• Professional communication skills in person, on the phone, via Zoom, and by email.
• Comfortable working with stakeholders at all organisational levels.
• Team‑player attitude with the flexibility to work under pressure.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook

What we offer

• £16.00 per hour, Monday‑Friday, 40 hours (8 am‑6 pm).
• Overtime paid at £27.00 per hour after 40 hours.
• Modern, contemporary workspace in the city centre.
• Potential to convert to a permanent contract after the 12‑month fixed‑term period.