Executive Assistant

About the role

The Executive Assistant provides high‑level administrative support to the Chief Executive Officer, the Senior Leadership Team and the Business Office of Artifex Interior Systems. Working in a fast‑paced global automotive manufacturing environment, the role ensures smooth coordination of leadership activities, governance forums, travel, events and internal communications.

Key responsibilities

• Manage complex, frequently changing executive calendars and prioritize commitments.
• Coordinate Senior Leadership Team governance cadence, including meeting planning, agenda preparation, minutes, decision logs and action tracking.
• Handle incoming communications, identify priorities and ensure timely responses.
• Arrange domestic and international travel with detailed itineraries.
• Organise executive meetings, leadership conferences, customer visits and company events, including hospitality and logistics.
• Develop and publish internal communications via SharePoint intranet and newsletters.
• Prepare executive presentations for Board, shareholders and customers.
• Maintain confidentiality and compliance with data protection and information security policies.

Required profile

• Proven experience supporting C‑suite executives, preferably a CEO or senior leadership team.
• Exceptional organisational skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• High level of professionalism, discretion and attention to detail.

Required skills

• SharePoint