Executive Assistant

About the role

We are recruiting on behalf of a leading global investment organisation for an Executive Assistant to support senior members of their London‑based team. The role is office‑based, full‑time, and offers the chance to work in a fast‑paced, high‑performing environment.

Key responsibilities

• Provide comprehensive administrative support to senior team members.
• Manage complex, ever‑changing diaries across multiple time zones.
• Coordinate internal and external meetings, both virtual and in‑person.
• Liaise confidently with clients, stakeholders, and business contacts.
• Arrange domestic and international travel, accommodation, and itineraries.
• Process and manage team expenses.
• Support day‑to‑day operational activities as required.
• Act as a central point of contact for the team, managing priorities and responding to requests efficiently.
• Assist with project coordination and ad‑hoc business initiatives.
• Coordinate onboarding activities and support new starter processes.
• Maintain accurate filing systems, records, and databases.
• Identify opportunities to improve administrative processes and team efficiencies.
• Undertake additional administrative and operational responsibilities as required.

Required profile

• Experience in private equity, investment banking, asset management, financial services or a similar professional services environment is highly desirable.
• Proven experience supporting senior executives and managing stakeholder relationships.
• Excellent communication and interpersonal skills with the ability to build relationships at all levels.
• Strong organisational and time‑management abilities, able to juggle multiple priorities.
• High levels of professionalism, discretion and integrity.
• Collaborative, approachable and flexible attitude.
• Proactive, resourceful and capable of working independently.

Required skills