Executive Assistant / Project Coordinator

About the role

We are looking for a proactive Executive Assistant / Project Coordinator to support a fast‑growing boutique executive search firm in Central London. The role is hybrid, requiring 2–3 days a week in the office, and offers the chance to work on multiple senior‑level search assignments in a dynamic environment.

Key responsibilities

• Coordinate retained executive search assignments from briefing to completion.
• Manage complex interview scheduling across multiple stakeholders and time zones.
• Prepare high‑quality candidate reports, presentations, proposals and client documentation.
• Maintain accurate candidate data in Invenias and ensure CRM compliance.
• Support partners with diary management, meeting preparation and project administration.
• Deliver an exceptional candidate experience through clear communications.
• Build strong relationships with clients, candidates and senior stakeholders.
• Track project milestones and ensure deadlines are met.
• Assist with market mapping, research coordination and broader business support activities.

Required profile

• Highly organised and able to juggle multiple priorities.
• Proactive problem‑solver with a strong service mindset.
• Positive, professional and approachable demeanor.
• Excellent attention to detail.

Required skills

• Invenias (CRM) proficiency.

What we offer

• Salary £50,000–£60,000 per year.
• 20% performance bonus.
• Comprehensive benefits package.
• Hybrid working model (2–3 days onsite).
• Opportunity to grow with an ambitious start‑up.