Executive Assistant – Temporary, London

About the role

We are supporting a world‑leading higher education institution in London with a temporary Executive Assistant position. This full‑time role (35 hours per week) offers a fast‑paced environment where you will support senior leaders with complex operational and strategic priorities.

Key responsibilities

• Manage complex, constantly changing diaries and resolve scheduling conflicts.
• Coordinate domestic and international travel, accommodation, itineraries and related logistics.
• Act as gatekeeper and primary point of contact for senior leaders, handling communications and stakeholder engagement.
• Oversee executive and team inboxes, respond to queries and escalate issues appropriately.
• Support day‑to‑day department operations, including meetings, office processes and administrative tasks.
• Organise meetings, workshops, events and presentations, handling venue booking, AV, catering and logistics.
• Prepare agendas, take minutes and monitor action items.
• Process expenses, purchase orders and departmental expenditure in line with policy.
• Provide project coordination for key initiatives and high‑profile events, maintaining trackers and deadlines.
• Assist in producing reports, presentations, briefing papers and other senior‑leadership documentation.
• Build strong relationships with internal and external senior stakeholders.
• Review systems and processes to identify efficiency improvements and support change initiatives.

Required profile

• Recent, relevant experience supporting senior leaders and providing senior administrative support.
• Ability to thrive in a fast‑paced environment and manage multiple priorities.
• Strong organisational, communication and stakeholder‑management skills.

Required skills

What we offer

• Hourly rate of £21.37 (approximately £39,000 salaried equivalent) plus holiday pay.
• Full‑time, 35 hours per week.
• Temporary fixed‑term contract for 3 months, start ASAP.
• Central London location with onsite work.