Facilities Coordinator – 12‑Month Fixed‑Term (Full‑Time)

About the role

We are seeking a proactive Facilities Coordinator to join a professional services organisation in Birmingham on a 12‑month fixed‑term contract. Working closely with the Facilities Manager, you will help ensure the smooth operation of multiple office sites, with a particular focus on secure document archiving and day‑to‑day facilities support.

Key responsibilities

• Assist with routine maintenance checks, coordinate contractors, and support general building operations.
• Prepare meeting rooms, organise refreshments and maintain a professional office environment.
• Securely organise, archive and distribute sensitive legal documents, ensuring confidentiality.
• Provide front‑of‑house reception cover, answer calls and welcome visitors as required.
• Support the Facilities Manager with projects, administrative tasks and office logistics.
• Collect and transport documents between Birmingham City Centre, Solihull and Ward End offices and the external storage facility.

Required profile

• Proactive, adaptable and able to manage a varied workload.
• Background in facilities, estates or administration, preferably within a corporate setting.
• Highly organised with strong prioritisation and multitasking abilities.
• Comfortable supporting both hard‑ and soft‑facilities functions.
• Full UK driving licence and willingness to travel between sites.
• Age over 25 (insurance requirement for pool car) and available to start immediately.

Required skills

• Experience handling confidential or sensitive documents.
• Good awareness of health and safety practices.
• Strong communication and professional presentation.

What we offer

• Salary £26,000‑£28,000 per year.
• 24 days annual leave plus bank holidays.
• High likelihood of conversion to a permanent role after the fixed term.
• Opportunity to develop facilities management experience across multiple sites.