Facilities Coordinator (12‑Month Fixed‑Term)

About the role

This 12‑month fixed‑term position supports the day‑to‑day operation of several office sites in Birmingham and surrounding areas. Working closely with the Facilities Manager, you will ensure the offices run smoothly while handling document archiving and front‑of‑house duties.

Key responsibilities

• Facilities Support – carry out routine maintenance checks, coordinate contractors and oversee general building operations.
• Office & Hospitality – prepare meeting rooms, arrange refreshments and maintain a professional office environment.
• Document Archiving – securely organise and manage sensitive legal documents, ensure confidentiality and distribute them across locations.
• Reception Cover – provide front‑of‑house support, answer calls and welcome visitors when required.
• Facilities Coordination – assist the Facilities Manager with projects, administrative tasks and office logistics.

Required profile

• Proactive and adaptable individual able to manage a varied workload.
• Background in facilities, estates or administration with a focus on high standards.
• Highly organised, able to prioritise and multitask effectively.
• Comfortable supporting both hard and soft facilities functions.
• Strong communication skills and a professional approach.
• Experience handling confidential or sensitive documents is desirable.
• Previous exposure to corporate facilities or office administration is advantageous.
• Good awareness of health & safety practices.
• Full UK driving licence essential (travel between Birmingham City Centre, Solihull and Ward End).
• Must be over the age of 25 due to insurance requirements for the pool car.
• Available to start immediately and commit to a 12‑month fixed‑term contract.

Required skills

What we offer

• Salary of £26,000‑£28,000 per year.
• High likelihood of conversion to a permanent role.
• 24 days annual leave plus bank holidays.