HR Administrator

About the role

The Pilot Group is seeking an HR Administrator to provide comprehensive administrative support across the HR function. You will ensure employee records, HR processes and documentation are accurate and timely, supporting the employee lifecycle from recruitment to exit.

Key responsibilities

• Manage day‑to‑day HR administration, maintaining up‑to‑date employee records and HR databases.
• Prepare HR documentation such as contracts, letters, forms and correspondence.
• Process employee information changes including starters, leavers, promotions and transfers.
• Respond to routine HR queries and escalate complex matters as needed.
• Assist with payroll data preparation for the external payroll provider.
• Coordinate pre‑employment checks, references and right‑to‑work documentation.
• Support onboarding, ensuring new starter information is completed accurately and on time.
• Maintain recruitment records and monitor outstanding pre‑employment checks.
• Help manage annual leave, sickness absence and other employee records.
• Contribute to continuous improvement of HR processes and administrative systems.

Required profile

• GCSE English and Maths at grade C or above, or equivalent.
• Previous experience working within an HR environment.
• Strong attention to detail and high level of accuracy.
• Excellent organisational and administrative abilities.
• Good written and verbal communication skills.
• Self‑motivated, results‑oriented and able to work independently or as part of a team.
• Professional, approachable and customer‑focused attitude.

Required skills

What we offer

• Salary range £28,000 – £30,000 dependent on experience.
• Hybrid working with a central Manchester office (10‑minute walk from Victoria) and free parking.
• Opportunity to work in a forward‑thinking company focused on smart, safe and sustainable solutions.