Legal Personal Assistant

About the role

We are looking for an experienced and highly organised Legal Personal Assistant to support fee earners in our fast‑paced professional services firm in Manchester. The role combines administrative, financial and business development duties to ensure excellent client service.

Key responsibilities

• Collaborate with Finance teams on client billing, reporting, matter balances and working capital management.
• Partner with Business Development teams to coordinate events, maintain CRM records, update CVs and assist with bids, tenders and pitches.
• Organise client meetings and events, preparing regular client reports.
• Manage end‑to‑end matter opening, ensuring correct rates, timely engagement letters and required documentation.
• Conduct conflict checks and client due diligence in line with compliance requirements.
• Oversee file management, including matter closure, outstanding balances and archiving.
• Provide comprehensive diary management, forward planning and complex travel arrangements.
• Arrange meetings and events, preparing agendas, packs, itineraries and handling room bookings and hospitality.
• Use internal workflow systems to complete administrative tasks accurately and on time.
• Liaise with document production teams to coordinate preparation and amendment of legal documents, pitch materials and transcripts.
• Maintain technical competency and proactively address knowledge gaps.
• Ensure adherence to risk and compliance policies and complete mandatory training.

Required profile

• Minimum three years’ experience in a comparable professional services or legal environment.
• Excellent verbal and written communication skills with strong attention to detail.
• Proven ability to deliver exceptional client service.
• Experience working effectively in a fast‑paced environment and prioritising competing demands.
• Strong organisational skills and the ability to work both independently and collaboratively.
• Flexible approach to changing priorities.

Required skills

• Advanced knowledge of Microsoft Office applications.