Office Services Assistant

About the role

We are seeking an experienced Office Services Assistant to support a leading Manchester law firm on a 3‑month fixed‑term contract. The role involves being the first point of contact for clients and visitors, managing facilities, and providing administrative support to the Regional Office Manager.

Key responsibilities

• Greet clients and visitors, answer the door, handle queries and take accurate messages.
• Schedule internal and external meetings, training and events; arrange meeting rooms, catering and required documentation.
• Manage incoming and outgoing mail, organise couriers, and record deliveries.
• Maintain stationery, photocopier and printer supplies; order stock as needed.
• Collect and deliver bundles and packages across the city centre.
• Purchase day‑to‑day office supplies using petty cash.
• Create and maintain electronic and hard‑copy filing systems; archive files appropriately.
• Photocopy, scan documents and build Excel databases when required.
• Support the Regional Workplace Operations Manager with routine office checks, flagging maintenance issues and ensuring a clean, organised workspace.
• Suggest process improvements and support sustainability initiatives.
• Keep internal communications and noticeboards up to date.
• Arrange hospitality, set up catering and manage stock control for office supplies.

Required profile

• Proven experience in an office services or facilities support role, preferably within a professional services environment.
• Strong organisational abilities and attention to detail in handling mail, supplies and meeting logistics.
• Excellent communication skills for interacting with clients, visitors and internal teams.
• Ability to work flexibly and take on varied administrative tasks as needed.
• Commitment to maintaining a safe, clean and sustainable workplace.

Required skills

• Excel