Project Coordinator / Project Administrator

About the role

Join AWD online as a Project Coordinator / Project Administrator and develop practical project‑delivery skills while supporting client projects. You will work closely with Project Managers, Technical Consultants and clients to keep milestones, resources, risks and budgets visible and well‑controlled.

Key responsibilities

• Create and maintain projects in APEX and related systems, handling initiation, planning, scheduling, resource allocation, budget setup and RAID logs.
• Track deadlines, deliverables, risks and issues; coordinate engineer scheduling and manage escalations when priorities shift.
• Organise client meetings, workshops and service reviews, prepare agendas and notes, and produce progress updates against timelines and budgets.
• Review documentation for accuracy before distribution and support project closure, record management and documentation reviews.
• Assist with budgeting, expenditure tracking, time logging, quotations, Statements of Work and change requests, while identifying automation opportunities.

Required profile

• Excellent organisation, time‑management and multitasking abilities.
• Strong written and verbal communication with high attention to detail.
• Customer‑focused, professional attitude and ability to build positive relationships with technical and non‑technical stakeholders.
• Self‑motivated, reliable and adaptable, able to work independently or as part of a team.

Required skills

• Microsoft 365 suite (Teams, Outlook, Excel, Word, SharePoint).
• Experience with project management, PSA or ticketing systems (e.g., APEX).
• Familiarity with ServiceNow or similar ITSM platforms (desirable).
• Knowledge of project methodologies such as PRINCE2, Agile or PMP (desirable).