Property & Building Services Administrator

About the role

We are seeking an organised, proactive Property & Building Services Administrator to join a long‑standing client’s team in central London. You will act as the hub for maintenance coordination, contractor liaison and building administration, ensuring smooth day‑to‑day operations.

Key responsibilities

• Serve as the first point of contact for contractors, suppliers and maintenance enquiries.
• Log, prioritise and allocate maintenance requests to the appropriate teams.
• Coordinate routine maintenance appointments and contractor visits.
• Review inspection reports, identify required actions and escalate issues.
• Maintain accurate digital filing systems, property records and compliance documentation.
• Assist in preparing budgets, quotations and project proposals.
• Raise purchase orders and support invoice administration.
• Monitor contractor documentation, insurance certificates and compliance records.
• Liaise with internal stakeholders and external contractors to ensure efficient progress of works.
• Identify opportunities to improve administrative processes.

Required profile

• Previous administration or coordination experience within property, building services, facilities management, construction or a related environment.
• Excellent organisational skills with the ability to manage multiple priorities.
• Proactive, self‑motivated and confident working independently.
• Strong communication skills for interacting with internal teams and external partners.

Required skills

• Proficiency with document management systems.
• Experience maintaining digital filing and compliance records.

What we offer

• Competitive salary of £40,000‑£45,000 per annum.
• Permanent, full‑time, office‑based role in central London.
• Opportunity to take ownership of projects and develop within the property sector.