Senior Billing Coordinator

About the role

Our client, a leading US law firm operating in London, is looking for an experienced Senior Billing Coordinator to join the Billing & Collections team. The role involves partner‑facing billing work, managing work‑in‑progress (WIP) and ensuring accurate invoicing in line with client and regulatory requirements.

Key responsibilities

• Proactively monitor unbilled WIP for assigned partners and identify billing opportunities.
• Prepare draft bills and narrative summaries for partner review.
• Review time entries, investigate discrepancies and ensure narratives meet client expectations.
• Finalise, submit and track invoices, acting as liaison between partners, clients and billing support teams.
• Ensure all billing complies with VAT rules, Solicitors' Accounts Rules and AML requirements.
• Confirm correct rates, discounts and client guidelines are applied to every bill.
• Upload invoices to client e‑billing platforms and resolve any submission issues.
• Schedule regular WIP and AR review meetings with partners and follow up on agreed actions.
• Maintain accurate records of time transfers, write‑offs and client/matter arrangements.
• Provide WIP and AR updates for audits and internal reporting.

Required profile

• Proven experience in law‑firm billing and collections.
• Strong written and verbal communication skills.
• Excellent attention to detail and analytical ability.
• Ability to work confidently with partners and senior stakeholders.
• Proficiency with billing systems (Elite 3E or Aderant) and Microsoft Excel.

Required skills

• Elite 3E
• Aderant
• Microsoft Excel