Stock Administration Assistant

About the role

This position joins the Stock Control & Administration team of a prestigious high‑jewellery house. You will be responsible for maintaining the accuracy and traceability of high‑value jewellery pieces, documentation and certificates, ensuring confidentiality and meticulous organisation.

Key responsibilities

• Create, verify and allocate product passports, ensuring all product information is accurate and up‑to‑date.
• Maintain and develop the product image database, perform basic image editing and coordinate photography logistics.
• Support inventory checks, stock movements, and reconciliation, working closely with Shipping, Merchandising and Sales teams.
• Manage the stone certificate masterfile, scan, upload and distribute certificates while conducting regular audits.
• Liaise across departments to provide accurate stone origin information, respond to enquiries and support ad‑hoc administrative projects.

Required profile

• Experience handling high‑value stock and documentation is highly desirable.
• Exceptional attention to detail and strong organisational abilities.
• Proactive, adaptable and solution‑oriented with excellent written and verbal communication.
• Team player comfortable working with colleagues and senior management.

Required skills

• Microsoft Excel
• Microsoft Word
• SAP or similar ERP system
• Photoshop or other image‑editing software