Administrative Assistant – Dearness Services

About the role

The City of London is seeking an Administrative Assistant to support Dearness Home within the Long‑Term Care division. Reporting to the Director of Long‑Term Care, you will handle confidential administrative tasks, manage correspondence, and ensure smooth daily operations in accordance with municipal protocols.

Key responsibilities

• Prepare, format, and distribute confidential correspondence, reports, and minutes.
• Maintain and organize files, records, and documents for the Director.
• Process incoming mail and draft responses to routine inquiries.
• Coordinate the Director’s calendar, appointments, meetings, and travel arrangements.
• Book conferences, seminars, workshops, and staff training sessions.
• Compile data and information for reports and requests from senior management.
• Assist with personnel and staff requisition forms as needed.

Required profile

• Demonstrated ability to handle confidential information with discretion.
• Strong organizational and time‑management skills.
• Excellent written and verbal communication abilities.
• Capacity to work independently and support a busy executive office.

Required skills