Family Legal Secretary – Birmingham

About the role

We are seeking an organised and proactive Family Legal Secretary to join our expanding family and childcare law team in Birmingham. You will work alongside experienced solicitors in a supportive, forward‑thinking, fully digital environment, providing high‑quality secretarial and administrative support.

Key responsibilities

• Audio typing and document production using digital dictation.
• Preparing legal correspondence and court documentation.
• Managing electronic files and maintaining accurate records.
• Handling telephone enquiries from clients, barristers, experts and third parties.
• Coordinating diaries, appointments and meetings for lawyers and senior team members.
• Assisting clients and visitors attending the office.
• Supporting Legal Aid administration, including CCMS applications.
• Processing fee notes, invoices and expert payments.
• Ensuring compliance with firm procedures and regulatory requirements.
• Providing wider administrative support to the Family & Childcare Department.

Required profile

• Previous experience as a Legal Secretary, Legal Assistant or Administrator.
• Strong organisational and multitasking abilities.
• Fast and accurate typing skills with excellent spelling and grammar.
• Professional, client‑focused approach.
• Ability to prioritise workloads and meet deadlines in a busy environment.

Required skills

• Proficiency with digital dictation tools for audio typing.
• Experience using CCMS (Legal Aid case management system).

What we offer

• 23 days annual leave plus bank holidays.
• Additional Christmas and New Year closure days.
• Increased holiday entitlement with length of service.
• Birthday leave.
• Ongoing training and career development in a fully digital, paperless environment.