Legal Personal Assistant – Birmingham

About the role

We are seeking a proactive Personal Assistant to support partners within the legal practice of a modern national law firm located in central Birmingham. The role is permanent, hybrid and offers the chance to work closely with clients and internal teams across employment and social care departments.

Key responsibilities

• Act as the first point of contact for client queries and manage basic client communications.
• Prepare, proof‑read and format legal documents, ensuring accuracy.
• Make and receive client‑related calls, take messages and handle digital dictation.
• Coordinate meetings, interviews and client training sessions, including diary management and travel arrangements.
• Open and close client files, monitor key dates and maintain compliance procedures.
• Organise internal and external events, arrange photocopying, printing, couriers and correspondence.
• Produce and maintain Excel spreadsheets and other administrative reports.
• Assist with billing processes for the team’s files.

Required profile

• Previous experience as a Personal Assistant, preferably within a legal or professional services environment.
• Strong organisational skills with the ability to manage multiple priorities.
• Excellent written and verbal communication.
• Attention to detail and a client‑focused attitude.

Required skills

• Advanced proficiency with Microsoft Office applications.
• Strong Excel skills for data handling and reporting.

What we offer

• Hybrid working model – 2 days in the office, 3 days remote.
• Full‑time permanent contract (35 hours per week).
• Competitive salary between £29,000 and £32,000 per year, dependent on experience.
• 25 days holiday plus the option to buy or sell up to 5 days.
• Excellent benefits package and opportunities for professional development.