Administration Assistant – UK

About the role

Administrative Assistant provides comprehensive administrative support to the Greystar team in the UK, ensuring the efficient and smooth operation of daily activities. This role is crucial in maintaining a well‑organized office environment and supporting various departments.

Key responsibilities

• Perform general administrative duties, including managing correspondence, filing, and maintaining office supplies.
• Schedule and coordinate meetings, appointments, and travel arrangements for team members.
• Prepare and edit documents, presentations, and reports using various software applications.
• Assist with data entry and maintain accurate records and databases.
• Handle incoming calls and emails, directing inquiries to the appropriate personnel.
• Process invoices, expense reports, and other financial documentation as required.
• Support HR functions such as onboarding new employees and maintaining personnel records.
• Liaise with internal and external stakeholders, ensuring effective communication.
• Organize and maintain a tidy and professional office environment.
• Undertake ad‑hoc administrative projects and tasks as assigned by management.

Required profile

• Proven experience as an administrative assistant or in a similar administrative role, preferably within a corporate environment.
• Excellent written and verbal communication skills with a strong command of English grammar and spelling.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time‑management skills with the ability to prioritize tasks effectively.
• High level of attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Proactive and adaptable with a positive and professional attitude.
• Discretion and confidentiality when handling sensitive information.
• Experience with office equipment such as printers and scanners.
• Right to work in the UK.