Administrative Assistant - Investment Banking

About the Role

Join a world-class financial institution as an Administrative Assistant within our Investment Banking and Capital Markets (IBCM) division. You will operate in a high-energy, fast-paced environment, providing critical support to senior leadership and ensuring seamless operational excellence.

Main Missions

• Coordinate complex, high-priority calendars for senior executives to optimize their daily productivity.
• Organize and facilitate international meetings, ensuring all logistical requirements are met across different time zones.
• Manage comprehensive travel arrangements, including flights, accommodation, and visa processing via Concur.
• Handle expense reporting and processing in strict accordance with corporate banking policies.
• Manage professional communications, including telephone inquiries and electronic correspondence.
• Oversee administrative financial tasks such as processing invoices and purchase orders.

Candidate Profile

• Proven experience in an administrative or executive assistant role, preferably within a corporate or financial environment.
• Exceptional time management skills with the ability to prioritize urgent tasks under pressure.
• Impeccable communication skills, both written and verbal.
• High level of attention to detail and organizational precision.
• Ability to maintain discretion and professionalism when dealing with sensitive information.

Required Skills

• Advanced proficiency in Microsoft Office Suite and Concur.
• Complex calendar and travel management.
• Financial administration (invoices, expenses, POs).
• Multitasking and priority management.
• Professional business communication.

What We Offer

• Competitive salary and non-contributory pension scheme.
• Hybrid working model for better work-life balance.
• Generous leave policy: 30 days of annual leave plus public holidays.
• Comprehensive private health and life insurance.
• Flexible benefits including cycle-to-work schemes, gym discounts, and retail offers.
• Corporate social responsibility: 2 days of volunteering leave per year.