Administrative Assistant – Office Support in London

About the role

This role provides day‑to‑day administrative support to the UK team of a leading insurance company. You will manage diaries, coordinate travel, process expenses and assist with document preparation in a fast‑paced, collaborative environment.

Key responsibilities

• Manage diaries, arrange travel and process expense claims for the UK team.
• Prepare, format, print and file documents, and handle general office administration.
• Provide ad‑hoc remote administrative assistance to overseas offices under guidance.
• Support compliance and reporting, maintain logs, gather KYC documentation and conduct conflict checks.
• Monitor office supplies, place orders and maintain stock levels.
• Update the company Salesforce platform with contacts, marketing events and project data.
• Assist multiple stakeholders across the business in a professional and efficient manner.

Required profile

• 1–2 years of experience in an administrative, team assistant or office support role.
• Highly organised with excellent attention to detail.
• Motivated team player with strong communication skills.
• Ability to manage multiple priorities and work both independently and collaboratively.
• Previous legal or professional services experience is beneficial but not essential.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Experience with Salesforce or other CRM systems (advantageous)

What we offer

• Competitive salary plus bonus
• 26 days holiday
• Pension scheme
• Health, income protection and dental plans
• Gym schemes