EMEA Admin and Facilities Manager, Administration

About the role

CITIC CLSA is looking for an EMEA Admin and Facilities Manager to manage the facilities and administration teams for its CSI offices across EMEA. The role covers both internal and external interactions, with a focus on premises management, reception and general office administration.

Key responsibilities

• Premises management: liaise with building management, comply with applicable regulations and legislation, and organise emergency officers such as fire and first aid.
• Manage reception and other administration staff in London and other CSI offices in EMEA, and liaise with CACS and other teams to run in-house events smoothly.
• General office administration: monitor and order supplies, provision and maintain equipment, manage outsourced services, collect and distribute mail and couriers.
• General office maintenance and organisation of the record retention system, including archiving and filing of company records.
• Order stationery, business cards and kitchen supplies.
• Act as Management Representative for the Environmental Management System (EMS), developing, implementing, improving and reporting on it.
• Contribute to the smooth and efficient administration of the office and carry out other ad hoc duties as required.

Required profile

• Bachelor's degree or above.
• Previous experience in a similar role, including experience managing staff.
• Strong written and verbal communication skills.
• Practical, solutions-focused approach to problem-solving.
• Strong interpersonal skills and ability to work well in a team.
• Awareness of cost control and commercial considerations, and a good understanding of the legal and regulatory environment.
• Experience in a regulated environment and proven ability to balance technical and commercial priorities are preferred.

Required skills

• Good technical understanding of M&E systems.