Executive Assistant

About the role

GCS Tech is looking for a dynamic Executive Assistant to support multiple Vice Presidents in a fast‑paced, global environment. The role demands high‑level organization, proactive problem‑solving, and professional communication to ensure seamless executive operations.

Key responsibilities

• Manage complex Outlook calendars across dispersed locations and time‑zones.
• Coordinate internal and external meetings, including invitations, venue setup, AV requirements, and material preparation.
• Book intricate travel itineraries (air, hotel, transfers, visas) and provide advance briefings for VPs.
• Prepare, review, and process monthly expense reports in line with policy.
• Maintain global distribution lists, organization charts, and team budgets.
• Support senior leadership visits, including itinerary planning, room bookings, and executive transportation.
• Drive team culture by organizing events, town halls, off‑sites, and UK Tech Meet‑Up logistics.
• Handle confidential office files and ensure compliance with HR‑related deadlines.

Required profile

• 5+ years of experience supporting Vice Presidents or senior executives.
• Highly organized with the ability to anticipate needs, adapt quickly, and prioritize multiple tasks under pressure.
• Excellent written and verbal communication skills.

Required skills

• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Experience with collaboration tools such as Slack, Confluence, and Webex.