Facilities Administrator – CAFM Specialist

About the role

We are seeking a Facilities Administrator to manage and administer our CAFM system (Vantify) within a leading real‑estate investment business. The role will act as the central hub for recording maintenance activities, maintaining asset data and ensuring statutory compliance across a diverse property portfolio.

Key responsibilities

• Administer the Vantify CAFM platform, logging planned and reactive maintenance, updating asset records and compliance documentation.
• Produce operational and compliance reports, monitor outstanding actions and support audit processes.
• Liaise with Building Managers, contractors and internal stakeholders to ensure efficient service delivery.
• Assist the wider Facilities Management team with contractor administration, document control, invoice processing and compliance tracking.

Required profile

• Proven experience in facilities administration, help‑desk or property‑management administration.
• Strong working knowledge of CAFM systems, ideally Vantify.
• Good understanding of planned preventative maintenance, reactive maintenance and statutory compliance processes.
• Excellent organisational skills, high attention to detail and confidence using Microsoft Excel and other Office applications.

Required skills

• Vantify CAFM platform
• Microsoft Excel
• Microsoft Office suite (Word, PowerPoint, Outlook)

What we offer

• Competitive salary up to £50,000 per annum.
• Comprehensive benefits package.
• Opportunities for career development within a respected property business.