Legal Personal Assistant – Real Estate Team

About the role

Owen Reed is recruiting a Legal PA on a 12‑month fixed‑term contract for a top London law firm. You will support the Real Estate team, providing high‑level administrative assistance to partners and fee earners in a fast‑paced, collaborative environment.

Key responsibilities

• Manage complex diaries, meetings, travel arrangements and resolve scheduling conflicts for partners and fee earners.
• Support billing, reporting, matter balances and working capital management alongside Finance teams.
• Assist with client matter inception, engagement letters, matter specifications and file management.
• Conduct conflict checks and Client Due Diligence in line with firm procedures.
• Liaise with Business Development to support events, CRM administration, CVs, bids, tenders and credentials.
• Coordinate meeting logistics, prepare packs, itineraries and hospitality arrangements.
• Delegate document production tasks, including legal documents, pitches, tenders and transcripts.
• Manage file closures, billing completion, WIP clearance and archiving.
• Ensure compliance with firm policies, risk procedures and mandatory training.

Required profile

• Minimum 3 years’ experience as a Legal PA, Legal Secretary or Executive Assistant in a law firm or professional services environment.
• Experience supporting Real Estate or Property teams is highly desirable.
• Excellent organisational and diary‑management abilities.
• Strong communication skills with great attention to detail.
• Proactive, flexible and client‑focused approach.
• Ability to work independently and collaboratively within a busy team.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint

What we offer

• 12‑month fixed‑term contract with a leading London law firm.
• Competitive salary range of £45,000‑£48,000 per year.