Legal Secretary - Family & Childcare Team

About the Role

Join GT Stewart as a dedicated Legal Secretary within our specialized Family & Childcare team in Margate. We are looking for a highly organized and professional individual to provide high-level administrative support to our solicitors in a dynamic and supportive environment.

Main Responsibilities

• Provide comprehensive legal support, including digital dictation transcription and electronic filing management.
• Act as a key point of contact, handling telephone inquiries from clients, solicitors, experts, and other stakeholders.
• Manage complex calendars and diaries for legal professionals to ensure efficient workflow.
• Process legal aid files via the CCMS system and manage financial documentation, including expense notes and expert invoices.
• Ensure strict adherence to internal procedures and the firm's practice manual.
• Welcome clients and visitors, maintaining a professional and empathetic front-of-house presence.
• Perform various administrative and legal tasks essential to the team's daily operations.

Candidate Profile

• Proven experience in a legal secretarial or high-level administrative role.
• Exceptional organizational skills with the ability to multitask in a fast-paced environment.
• Strong communication skills, both written and verbal, suitable for client-facing interactions.
• High level of discretion and professionalism when handling sensitive family law matters.
• Proficiency in digital tools and legal administrative software.

Required Skills

• Legal Administration & Dictation
• CCMS (Legal Aid processing)
• Document Management & Electronic Filing
• Financial Administration (Invoicing & Expenses)
• Client Relationship Management

What We Offer

• Competitive base salary with pension contribution.
• Flexible hybrid working model.
• Continuous professional development, training, and mentorship.
• Benenden health option and company laptop.
• 23 days annual leave plus public holidays.
• Regular social events and a dynamic team culture.