Personal Assistant - 12pm to 8pm Shift

About the role

Freshfields is hiring a Personal Assistant for its Assistant Centre (AC) in Central London, working a 12:00pm to 8:00pm shift. The role reports to the Operations Practice Manager and is supported by the AC Resource Coordinator. It sits alongside Executive Assistants, Admin Assistants and other business services teams, delivering administrative support and a seamless client experience. The firm operates a hybrid working policy.

Key responsibilities

• Provide administrative support including diary management, meeting coordination, travel arrangements and document preparation.
• Support financial processes such as billing, expense claims and budget tracking.
• Assist with marketing and business development, including event coordination and CRM updates.
• Collaborate across departments to deliver efficient, client-focused solutions.
• Manage matter openings, risk checks and internal systems accurately and discreetly.
• Offer technical support and troubleshooting for platforms such as Teams and iManage.

Required profile

• A strong academic background or equivalent professional experience.
• Excellent organisational and time management abilities.
• A confident, professional and approachable manner, with excellent communication skills and a team spirit.
• High attention to detail, resilience, adaptability and a willingness to learn and share best practice.

Required skills

• Excellent Microsoft Office skills (Word, PowerPoint, Excel).
• Technical support for Teams and iManage.

What we offer

• An excellent benefits package.
• Opportunities for progression and professional development.
• Exposure to multiple business areas such as finance, marketing, travel and document management.