Team Coordinator

About the role

The Team Coordinator will support a busy, client‑driven team of four, ensuring smooth day‑to‑day operations across the office. You will provide high‑quality administrative, logistical and operational assistance to both the team and the wider organisation.

Key responsibilities

• Arrange domestic and international travel, preparing detailed itineraries.
• Coordinate meetings, including scheduling, calendar management, room bookings and off‑site logistics.
• Maintain and update the CRM system, keeping records accurate and current.
• Organise and track business development activities.
• Manage catering for meetings and events.
• Process receipts and expenses with correct coding and compliance.
• Deliver a professional guest experience, greeting visitors and preparing meeting rooms.
• Support office upkeep by restocking supplies and ensuring a tidy environment.

Required profile

• Minimum three years of experience providing support to a team.
• Proven ability to manage complex diaries and travel logistics.
• Comfortable working in a fast‑paced environment with shifting priorities.
• Personable, professional communication skills at all levels.
• Interest in AI tools to improve efficiency.
• Discretion handling confidential information.
• High attention to detail and ability to meet deadlines under pressure.

Required skills

• Strong IT proficiency.
• Experience using CRM systems.