Accounts Payable Administrator

About the role

We are looking for a detail‑oriented Accounts Payable Administrator to join our busy Finance and Administration team in West London. You will ensure accurate, timely processing of supplier invoices, staff expenses and related finance activities while supporting internal stakeholders.

Key responsibilities

• Process and pay supplier invoices, ensuring correct coding and allocation.
• Handle staff expense claims and allocate costs accurately.
• Prepare and execute BACS and SWIFT payments.
• Monitor direct debit entries, clear outstanding approvals and manage petty‑cash transactions.
• Reconcile monthly suspense accounts and post finance entries from HR and other departments.
• Maintain compliance with internal approval procedures for all payments.
• Assist with VAT administration and prepare records for VAT returns.
• Produce monthly control reports and respond to payment‑related queries.
• Maintain invoice, voucher and audit documentation.
• Support residential lease administration and expatriate employee expense management.

Required profile

• Previous experience in Accounts Payable, Purchase Ledger or Finance Administration.
• Strong attention to detail and ability to work accurately under pressure.
• Excellent organisational and time‑management abilities.
• Analytical and problem‑solving skills.
• Good communication and stakeholder‑management capabilities.
• Proactive, collaborative approach and ability to manage multiple priorities.

Required skills

• Microsoft Excel

What we offer

• Competitive salary of £29,000 per annum.
• Full‑time, office‑based role in West London.
• Opportunity to work within a supportive finance team.