Administration Coordinator (Christmas Projects)

About the role

We are seeking an organised, proactive Administration Coordinator to join our seasonal team on a six‑month fixed‑term contract. You will be at the heart of our Christmas operations, ensuring festive displays are delivered smoothly to workplaces, hospitality venues and commercial sites across the UK.

Key responsibilities

• Serve as the primary point of contact for all Christmas‑related enquiries, both internal and external.
• Prepare accurate quotations and proposals, maintaining a high level of detail.
• Coordinate subcontractors nationwide, communicating schedules, project requirements and expectations.
• Produce and manage Risk Assessments and Method Statements (RAMS) and keep all project documentation up to date.
• Manage the dedicated Christmas inbox and respond to inbound calls promptly and professionally.
• Maintain project records in the CRM and internal systems.
• Oversee installations of trees, wreaths, garlands and bespoke festive decoration schemes.

Required profile

• Excellent verbal and written communication skills.
• Strong relationship‑building abilities with clients, suppliers and colleagues.
• Ability to thrive in a fast‑paced, customer‑focused environment.
• Exceptional organisational skills with the capacity to juggle multiple priorities.
• High attention to detail and a proactive, solutions‑oriented mindset.
• Self‑starter who takes ownership of tasks and sees them through to completion.

Required skills

• Quotation and proposal preparation.
• Project coordination and subcontractor management.
• Risk Assessment and Method Statement (RAMS) creation.
• CRM system usage for record keeping.

What we offer

• Competitive salary of £29,000 per annum.
• 25 days annual leave plus UK Bank Holidays (pro‑rated).
• Lunch provided on site.
• Free plants and flowers every Wednesday.
• One day per week remote working.