Administration Supervisor – Lead Team & Vendor Management

About the role

This hands‑on Administration Supervisor position is within a small international financial services organisation. You will lead a small administration team while overseeing vendor management, governance, executive support, facilities and operational activities. The role reports to the Head of Administration & Projects and acts as their deputy.

Key responsibilities

• Lead, supervise and support a small administration team, prioritising workloads and maintaining service levels.
• Act as deputy to the Head of Administration & Projects, overseeing administration, facilities, project coordination and IT support.
• Manage vendor processes including onboarding, risk assessments, contracts, invoice approvals and payments.
• Maintain governance and control frameworks, ensuring policies and procedures are consistently applied.
• Build relationships with senior stakeholders and support Executive Committee activities.
• Prepare high‑quality presentations, reports and business communications for senior management.
• Coordinate office management activities to ensure smooth day‑to‑day operations of the London office.
• Support project delivery, continuous improvement initiatives and facilities matters.

Required profile

• Previous experience managing administrative staff in a corporate or professional environment.
• Strong administrative background, preferably within financial services or a similar sector.
• Excellent organisational, planning and communication skills.
• Experience working with senior stakeholders and operating in a highly visible role.
• Understanding of governance, controls and compliance procedures.
• Proactive, collaborative approach with strong attention to detail and problem‑solving abilities.

Required skills

• Intermediate to advanced Microsoft Excel.
• Intermediate to advanced Microsoft PowerPoint.
• Intermediate to advanced Microsoft Word.

What we offer

• Competitive salary with flexibility for exceptional candidates.
• Hybrid working model – 3 days in the office, 2 days remote after onboarding.
• Exposure to senior leadership and a variety of business‑critical functions.
• Collaborative team environment with opportunities for ownership and development.
• Long‑term career development within a stable, growing organisation.