Administrative Assistant – Clothing Buyer Support

About the role

Oliver Bonas is seeking a Buying Administrative Assistant to support the Clothing Buyer team in its Support Office. The role provides essential administrative assistance throughout the product development cycle, from concept to launch, ensuring samples and range guides are managed efficiently.

Key responsibilities

• Perform general admin duties such as filing, photocopying, emailing and coordinating courier deliveries.
• Monitor daily critical path for shipping, escalating issues and informing buyers.
• Prepare materials for weekly trade meetings.
• Maintain sample libraries and ensure timely arrival of samples for sign‑off meetings and look books.
• Update department logs, spreadsheets and databases daily.
• Liaise with suppliers and freight forwarders to verify documentation.
• Raise and track orders, confirming receipt of correct samples and information.
• Keep a comprehensive, up‑to‑date supplier database.
• Manage incoming and outgoing post, ensuring parcels leave the warehouse promptly.

Required profile

• Experience in administrative support, preferably within buying or product development.
• Strong organisational skills and attention to detail.
• Effective communication with internal teams, suppliers and logistics partners.
• Ability to work autonomously and meet tight deadlines.

Required skills

What we offer

• Generous employee discount up to 50% off OB products.
• 30 days of flexible holiday (increasing to 35 with service).
• Annual discretionary profit‑related bonus.
• Auto‑enrolment pension scheme.
• Free access to onsite gym and 24‑hour employee assistance programme.
• Cycle‑to‑work scheme, quarterly free lunch, and refer‑a‑friend incentive.
• Enhanced parental leave and equity, diversity & inclusion networks.