Administrative Assistant

About the role

We are looking for a highly organised Administrative Assistant to support a fast‑paced client in the construction sector. You will work Monday to Friday in our Bromley office, handling a variety of clerical tasks and ensuring smooth communication between field operatives and clients.

Key responsibilities

• Manage diaries, schedule appointments and coordinate meetings.
• Handle incoming emails and phone calls, providing timely responses.
• Monitor job portals for work orders and deliver status updates.
• Maintain and update internal job spreadsheets.
• Obtain, save and upload compliance certificates from operatives.
• Chase outstanding certificates and verify completion of repairs and maintenance work.
• Order and track necessary parts for field operatives.
• Update clients regularly on the status of ongoing works.
• Liaise directly with end‑user residents.
• Report to the Line Manager or Office Manager as required.

Required profile

• Proven experience in a similar administrative role, preferably within construction or engineering.
• Strong written and verbal communication skills.
• Excellent organisational and time‑management abilities.
• Ability to work both independently and as part of a team in a fast‑paced environment.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook