Administrative Assistant – London Office

About the role

We are looking for a highly organised Administrative Assistant to support the day‑to‑day operations of a leading law firm’s London office. You will be the first point of contact for employees and visitors, ensuring a smooth and professional workplace experience.

Key responsibilities

• Manage helpdesk enquiries via email, telephone and Microsoft Teams.
• Coordinate maintenance requests and liaise with contractors and suppliers.
• Maintain records, spreadsheets, logs and administrative systems.
• Order office supplies, stationery and equipment.
• Support onboarding and off‑boarding processes.
• Create purchase orders, process invoices and manage expense administration.
• Assist with internal communications and office updates.
• Conduct regular office checks to keep facilities clean and stocked.
• Support health and safety procedures and workplace compliance.
• Help with office projects, events and wider business initiatives.

Required profile

• Previous experience in an Administrative Assistant, Office Assistant, Team Assistant or similar role.
• Strong organisational skills with the ability to manage multiple priorities.
• Excellent communication and stakeholder management abilities.
• High attention to detail and a proactive problem‑solving approach.
• Good knowledge of Microsoft Word, Excel and PowerPoint.
• Experience in a professional services environment is a plus.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Teams

What we offer

• Opportunity to join a respected law firm.
• Varied and fast‑paced administrative position.
• Exposure to multiple areas of the business.
• Collaborative and supportive working environment.
• Potential for career development within professional services.