Administrative Assistant – NHS Scotland

About the role

The Administrative Assistant will provide high‑quality support to ensure the smooth daily operation of the department. Working as both an individual contributor and a team player, you will help the team meet its objectives and deadlines.

Key responsibilities

• Perform a range of clerical and administrative duties, including filing, data entry and document preparation.
• Handle reception duties such as greeting visitors, answering phone calls and directing enquiries.
• Maintain accurate records and manage departmental correspondence.
• Support the team in meeting deadlines and achieving departmental targets.
• Assist with scheduling meetings and coordinating internal communications.

Required profile

• Commitment to NHS Scotland’s equality, diversity and inclusion values.
• Ability to work effectively both independently and as part of a team.
• Flexibility to adapt to the new 36‑hour working week from April 2026.
• Legal right to work in the United Kingdom.
• Willingness to undergo any required criminal records checks or PVG scheme registration.

Required skills

What we offer

• Permanent full‑time position with a competitive hourly rate that protects overall pay despite reduced hours.
• Support for disabled candidates and reasonable adjustments during recruitment.
• Opportunity to work within a respected public health organisation.