Administrator Fire Safety

About the role

Join the Fire Safety Team in Edinburgh as an Administrator, providing essential administrative and coordination support to ensure fire risk assessments are scheduled, completed and accurately recorded. You will work with internal teams, contractors and building contacts in a hybrid environment.

Key responsibilities

• Arrange access and schedule Fire Risk Assessments with building managers and site contacts.
• Track assessment progress, verify reports and coordinate follow‑up actions.
• Maintain accurate compliance records, databases and electronic filing systems.
• Update Excel trackers, produce regular reports and support performance monitoring.
• Provide management information on outstanding actions, completion rates and compliance activity.
• Support document management using SharePoint or similar platforms.
• Assist with meeting coordination, minute taking and general team administration.

Required profile

• Highly organised with excellent attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Experience in administration, compliance, facilities or property environments (desirable).

Required skills

• Microsoft Excel
• Microsoft Office suite
• SharePoint

What we offer

• Hybrid working (on‑site and remote).
• Competitive hourly rate of £16.07.
• Temporary 3‑month contract with potential permanent opportunity.
• Immediate start date.