Administrator

About the role

We are looking for a proactive Administrator to join our busy team in Redhill. The role supports a Contracts Manager and up to six engineers, ensuring smooth workflow allocation and excellent client service. Full training and ongoing support will be provided.

Key responsibilities

• Provide dedicated administration for a portfolio of sites, supporting a Contracts Manager and up to six engineers.
• Answer phone calls promptly, transfer calls and take messages as required.
• Interact daily with clients, subcontractors and internal staff.
• Respond to client call‑outs via phone or email.
• Place purchase orders with subcontractors and suppliers.
• Collect health and safety documentation from subcontractors.
• Schedule engineering staff on a weekly basis.
• Produce weekly invoicing documentation.
• Maintain general filing and site set‑up (paper and electronic).
• Enter all works into the in‑house IBMS system daily.
• Assist the Contracts Manager with administrative tasks and compile monthly/quarterly reports.
• Update the client database each day and handle ad‑hoc duties.

Required profile

• Proactive and able to work independently.
• Excellent multitasking abilities.
• Strong verbal and written communication skills.
• Comfortable handling phone and email correspondence.
• Attention to detail and accurate data entry.

Required skills

• IBMS system (in‑house administration software)

What we offer

• Full training on all tasks.
• Ongoing support from the admin team.
• Competitive salary of £26,000‑£28,000 per year.