Assistant Board Secretary

About the role

The Assistant Board Secretary provides high‑quality secretarial and administrative support to the Board of a public‑sector organisation focused on equality and human rights. Working closely with Board and Committee Chairs, you will help ensure governance processes run smoothly and decisions are well documented.

Key responsibilities

• Coordinate Board and Committee meetings, including agenda preparation, paper commissioning, logistics and minute taking.
• Quality‑assure all Board and Committee documentation to ensure accuracy, conciseness and compliance with governance standards.
• Advise senior colleagues on governance requirements, paper preparation and meeting processes.
• Maintain and regularly update corporate governance policies and related documentation.
• Build effective relationships across departments to facilitate communication and alignment of priorities.
• Identify and drive continuous‑improvement opportunities within governance processes.

Required profile

• Strong written and verbal communication skills with experience producing accurate formal minutes.
• Excellent interpersonal abilities to work with stakeholders at all levels.
• Highly organised, able to manage multiple priorities and meet competing deadlines.
• Proven experience coordinating meetings, agendas, papers and follow‑up actions.

Required skills

• Proficiency in Microsoft Office applications, especially Word and Excel.