Assistant Secretarial Manager (Hybrid)

About the role

The international law firm is seeking an Assistant Secretarial Manager to support the Secretarial Manager and oversee the secretarial team within a practice group. Working 9.30 am‑5.30 pm on a hybrid 50/50 model, the role combines people‑management, workflow coordination and strategic resource planning.

Key responsibilities

• Manage day‑to‑day activities of all secretarial staff (office and home‑based) across the practice group.
• Provide mentoring and coordinate development opportunities with the Mentoring Programme Manager.
• Allocate and monitor secretarial resources, arranging cover for absences and cross‑practice support.
• Oversee annual leave, sickness absence and return‑to‑work processes in Workday, ensuring accurate records.
• Lead new‑joiner onboarding, including buddy allocation, workstation setup and induction pack creation.
• Conduct annual, interim and probationary reviews, acting as lead appraiser and contributing to salary moderation.
• Analyse strategic plans, recommend adjustments to secretarial support and fee‑earner allocations.

Required profile

• Proven experience managing secretarial or administrative teams, preferably within a professional services environment.
• Strong understanding of hybrid working models and ability to balance office and remote staffing.
• Experience with AI‑related projects or tools is desirable.
• Excellent organisational and communication skills, with a focus on mentorship and development.

Required skills

• Workday (HR and absence management)
• Artificial Intelligence (AI) concepts or tools

What we offer

• Hybrid working 50 % office / 50 % remote.
• Standard office hours (9.30 am‑5.30 pm).
• Opportunity to work within a leading international law firm and develop strategic leadership capabilities.