Bookkeeper – Office Management & Finance

About the role

Ultra Challenge is seeking an organised, proactive and detail‑oriented Bookkeeper to keep the finance and office operations running smoothly in our busy events business. You will work closely with senior management, handling day‑to‑day bookkeeping, finance administration and general business support.

Key responsibilities

• Maintain accurate financial records using QuickBooks, process supplier invoices, expenses and credit‑card transactions.
• Reconcile bank accounts, credit cards and payment platforms; raise sales invoices and monitor customer payments.
• Manage accounts payable and receivable, assist with month‑end reporting and financial analysis.
• Prepare information for external accountants and auditors, process staff expenses and support VAT returns.
• Oversee office operations, manage supplies, equipment and facilities, and act as the main point of contact for office‑related issues.
• Coordinate relationships with suppliers, support health‑and‑safety administration and maintain company records.
• Provide administrative support to the leadership team, assist with HR onboarding, recruitment administration and organise meetings, travel and events.

Required profile

• Previous experience in an Office Manager, Bookkeeper or Finance Administrator role.
• Strong understanding of accounting principles and bookkeeping processes.
• High level of accuracy, attention to detail and ability to meet deadlines.
• Professional communication skills and the ability to work independently.

Required skills

• QuickBooks (or similar accounting software)
• Microsoft Excel
• Office 365