Corporate Team Assistant

About the role

The Corporate Team Assistant provides day‑to‑day organisational and business administration support to senior team members across Legal, Investments and Development for Greystar Europe. Working from the London corporate office, the role ensures smooth scheduling, travel arrangements and document preparation in a fast‑paced, confidential environment.

Key responsibilities

• Set up meetings, issue calendar invitations, book rooms and arrange catering, and distribute relevant documents.
• Print and prepare presentation and training materials, ensuring compliance with legal and regulatory requirements.
• Book worldwide travel and accommodation in line with company policies.
• Process senior‑level expenses and submissions according to the Travel & Expenses policy.
• Manage meeting rooms, welcome visitors, handle post and courier services, and provide hospitality logistics.
• Assist the Office Manager and Executive Assistants in planning corporate and team events, including venue liaison, catering, agenda preparation and on‑day coordination.
• Maintain up‑to‑date business templates and function‑specific legal documents.
• Set up new suppliers, process invoices and provide ad‑hoc administrative support as required.

Required profile

• Good rounded education (GCSEs/A‑Levels) or equivalent secretarial/administrative experience.
• Experience in a similar operational administrative role supporting senior professionals in a fast‑paced, confidential setting.
• Strong written and verbal communication skills with the ability to produce commercial‑standard correspondence and reports.
• Excellent attention to detail, discretion with confidential information and the ability to prioritize under pressure.

Required skills

• PowerPoint (intermediate proficiency)
• Word (intermediate proficiency)
• Outlook (intermediate proficiency)
• Excel (intermediate proficiency)